Digital Signature Blog

What You Can Do To Save Trees & Go Digital

One ream of paper equals five pounds. The average world office employee uses around 7 reams of copy paper each year. This fact has set the world’s average paper consumption at 123 pounds of paper per person each year.

This average is causing one billion trees to be cut down each year to satisfy the world’s paper demand. Global Warming Initiatives is only expecting this number to grow in future years causing more harm to the environment.

Besides the aesthetically pleasing benefit of trees, they impact the Earth in some major ways:

- Trees remove 100 to 120 billion tons of carbon each year from man-made sources like (cars, trains, planes, etc)
- Trees moderate climate, improve air quality, conserve water and also harbor wildlife
- Trees cut down energy costs- air conditioning and heating costs are lower in shaded areas. The less energy used by consumers the less CO2 emissions in the atmosphere

When people think of a paperless office, they usually focus on how to store documents in a digital form. This is important, but it misses the real point of going paperless. The real benefit comes from creating  documents in way that they are digital for the entire lifetime. Once a document gets printed out, you’ve broken the paperless life cycle.

A business can save massive amounts of paper through electronic documentation. Energy savings are just as important and can be found by minimizing the use of print and copy machines.  Supporting the green movement helps the environment and shows clients that your business cares about affecting it in a positive way. 

Everyone can do something... just be mindful every time you use paper products.

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Removing Obstacles To The Paperless Office

Many professionals dream of a "paperless office." No paper equals no paperwork, right? For physicians the day has come where satisfying patient clinical encounters come and go without the hassle and aggravation of finding and reviewing mounds of medical records for each patient. Missing charts and misplaced labs no longer have to exist.

In the past, the percentage of revenue invested for information technology in the health care industry has been significantly less than other major industries, such as financial services. With health care being an information intensive endeavor, the complexity of the information needs, and the reluctance of some physicians in health care to adapt effectively to paperless solutions.

There are several reasons why businesses don't begin the paperless process, some of those reasons are:

It is not the way we do it.
I don’t know where to start.
It is too expensive.
It’s unreliable.
Confidentiality is compromised.
The whole world is not doing it.
It decreases productivity.

There are a variety of physicians practice management software applications that have been developed, and now there are digital signature solutions for the health care industry as well. By using a digital signature solution, you are able to cure some of the immediate challenges - improving patient care, controlling costs, meeting government regulations.

The result is streamlining and integrating your health care processes – administrative and patient-related records, documents, forms and business communications which allows you to reduce costs and increase the amount of time spent on patient care.

Digital signatures replace the paper and pen in a fast paced environment, and slow and expensive paper-based approval processes with fast, low-cost, and fully digital processes with the patient, throughout the health care industry.

Reduce Postage Fees With Digital Signature Solutions

Electronic signatures not only accelerate turnaround, but they can greatly reduce the cost of paper, postage, shipping and other resources. With the new proposed postage rate increases that go into effect in early 2011, its more than just saving paper its about saving money as well.

‘Electronic invoices save time, money and trees’, says Jan Willem Breen, Director Marketing and Sales of TNT’s Express division. ‘But with internet fraud on the rise, customers also ask for legally recognised techniques like digital signatures that authenticate the source of invoices and protect the documents’ integrity.’

Organizations typically see an immediate impact to utilizing and electronic or digital signature process.  Where contracts would once been sent to signer and visibility completely lost, using a digital signature process sales teams are able to extend visibility into a sale from lead all the way through the signing process.  With this type of visibility it allows organizations to manage contracts through the signing process significantly increasing close rates.  Many organizations also find that they are able to greatly reduce administrative tasks related to managing paper contracts as well as reduce the costs associated with mailing & postage.

 These firms have repeatedly proven that using legally binding e-signatures can reduce costs, accelerate processes and eliminate paper processes. Cycle time for customers to electronically sign and return documents is significantly reduced, which increases client satisfaction. Business processes are streamlined, increasing efficiencies.

Digital Signature Solutions Can:

    * Enhance customer satisfaction
    * Accelerate sales close rates
    * Expedite the document signing process
    * Reduce operating costs
    * Improve efficiency