Posted on Tue, Aug 03, 2010
The decision to go paperless is by far the easiest part of the whole process. The actual act of becoming
paperless is a long process and should be planned in advance. At the outset, it seems impossible, but with some planning it can be a much smoother process. After the initial planning the the most important thing you can do is take Action! How do you attack this project? A little bit at a time.
Come up with a clearly written out schedule and stick to it. Measure it by either amount of files scanned in a day or number of hours spent scanning during the course of the day. Set aside one hour a day scanning. It sometimes ends up taking more time than we expect but in the end makes a huge difference. The point is to get started and to chip away at the monster a little bit everyday.
One misconception that many people have when starting out is that just opening a file and throwing it in the scanner is all that needs to be done. Scanning files and using less paper is just the beginning. In order to reduce further paperwork use digital signatures. In medical, financial, real estate, and government offices, often times documents have to be signed multiple times maning many pages are printed and usually several copies. Using a digital signature in these cases will greatly reduce paper as well as postage, paper and employee costs that are associated with such processes.
The Benefits of Using A Digital Signature Solution: * Signer Authenticity
* Reduced Processing Time
* Reduced Operational Costs
* Security and Confidentiality for Documents and Data
* Enhanced Process Efficiency and Optimization
* Speedy Decision-making and Approval Process
* Non-repudiation and Integrity
When people think of a
paperless office, they usually focus on how to store documents in a digital form. This is important, but it misses the real point of going paperless. The real benefit comes from creating documents in way that they are digital for the entire lifetime. Once a document gets printed out, you’ve broken the paperless life cycle.
Going Green is an opportunity to innovate and help the environment.
Posted on Fri, Jul 16, 2010
When going paperless, the true commitment needs to come from the top. If the principals of the company aren't serious about wanting to become proficient in digital, it's not going to happen.
One point most businesses overlook when discussing digital signature solutions, is the reality of budgets and the understanding of how going paperless can really add to a businesses return on investment. Although we are seeing more and more of a shift these days businesses are typically only getting 1/4 of the budget they used to get. Going paperless can help add more money to other budget items while increasing efficiency.
From real estate offices to health care professionals, and insurance to education, all these industries can directly benefit from going digital. Digital signatures use a form of encryption technology called Public Key Infrastructure, or PKI. Each user has a pair of keys, one public and one private. When a person sends a document, a digital signature is generated from the private key. Then the recipient “authenticates” that signature by running a verification on the document, using the public key to ensure that the two pairs of keys click together to get validated. And when this is all completed the signature and document are forever all in one, not separated anytime, like other solutions.
Different industries have different needs as do different departments. Departmental solutions are available to address human resources, customer service, and many others. Discover how your organization can benefit from a digital signature solution, and how each department within the company can optimize business communications that require signatures.
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Free Report: Digital Signatures vs e-Signatures. Which is best for your company? Download it now.
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Posted on Mon, Jun 28, 2010
Organizations are adopting tools that are affordable, and yet faster and simpler than traditional ones. This ‘cost-effective’ business approach is at the core of growing paperless environment. As we move ahead, paperless procedures will become much more broad in their scope.
Nearly all industries are adopting digital signatures in one way or the other. From external communications to internal communications, digitally signed electronic documents have changed the way communications take place. Faster, simpler, yet secure and confidential, these communications have ignited the competition amongst businesses like never before. Digital signature software providers are customizing their products to meet the various requirements of different industries to serve their customers more efficiently and effectively.
Digital signatures are a tool to garner customers' confidence and support. At the core of this is is the legal validity of digital signatures. From banking transactions to medial records, and from online loan applications to tendering, digital signatures have the the ability to transform hectic business processes into simpler, less wasteful ones.The legal validity of digital signatures and the tools for securing the integrity of the digitally signed documents is fueling the acceptance of digital signatures in various industries. This legal validity is helping not only the end users, but also organizations to reach out to larger customer bases with innovation and simplicity.
The legal validity to digital signatures has changed the landscape of e-commerce globally. Some of the more popular applications are: e-banking, e-tendering, and e-procurement, e-approvals, and many other applications. e-Commerce is reaching new milestones everyday with the help of legally valid digital signatures. While assuring authentication and non-repudiation, digital signature technology maintains integrity and confidentiality of digitally signed electronic documents.
Several countries have laws that assign legal validity to digital signatures. Along with the security aspects, digital signatures also help businesses go paperless and be more efficient while saving on expenses associated with a "wet-signature" operation.
Some of the digital/electronic signature laws and regulations across the world put in place to encourage e-transactions:
* ESIGN Act (Electronic Signature in Global and National Commerce Act)
* UETA (Uniform Electronic Commerce Act)
* GPEA (Government Paperwork Elimination Act)
* EU law (EU Directive for Electronic Signatures)
* US DoD JITC (Joint Interoperability Test Command)
* Health Insurance Portability and Accountability Act (HIPAA)
* SOX (Sarbanes-Oxley Act)
* 21 CFR Part 11
* Indian IT Act 2000
Worldwide legislation regarding this technology has fueled it's acceptance in every possible business, from banking to insurance, and from health care to retail, the common consensus is moving towards digitally signed electronic documents, saving time, money, and paper.
Posted on Wed, Jun 16, 2010
SIGNiX is pleased to announce the launch of its new website at www.signix.com to serve the digital signature marketplace. The new look and feel now matches with the industry leading digital signature solutions offered by SIGNiX.
The new site offers the first of many educational resources such as:
A complimentary Aberdeen Report on Shrinking the Sales Cycle.
A whitepaper about Digital Signatures vs. Electronic Signatures and which is best for your company.
A Podcast with IBM about Digital Documents and Digital Signatures
And even some fun with a contest to win free music from Rhapsody.
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Posted on Mon, Jan 04, 2010
| SIGNiX has just announced that their hosted e-signature service has been integrated with Laser App Software, the leading provider of forms for the brokerage industry. |
There is great interest within the brokerage industry in utilizing electronic signatures to improve efficiency, and our joint solution allows securities firms to reduce costs, eliminate delays and better serve their customers. Industry interest in capitalizing on these compelling benefits has clearly accelerated, as reflected by a recent petition electronically signed by more than 100 leading brokerage executives urging broad adoption of this technology within their industry.
The SIGNiX integration with LaserApps results in a paperless and fully automated solution that facilitates straight through processing for Laser App's customers.
About Laser App Software: Laser App Software, based in Ontario, California, is the financial industry standard in forms filling technology. Over the last 15 years, Laser App has developed relationships with 330 broker-dealers and over 300 product carriers. In addition to maintaining current forms, Laser App enables users to seamlessly transmit form data and electronically signed images.
Please visit the following link to learn more about electronic signature software for broker/dealers.
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