Posted on Sun, Aug 08, 2010
SIGNiX can help you start signing sooner – allowing you to save time and money.
If you’re an executive, project manager, business analyst or stakeholder tasked with introducing digital signatures to your organization, SIGNiX is the right place for you to start turning signatures digitally significant.
SIGNiX has a decade of experience, enabling business critical documents – formerly dependent on paper and wet signatures - to be efficiently executed using secure digital signatures as part of highly automated electronic processes within the enterprise. Just tell us about your current situation with some insight into your goals cost-effective, paperless processes, and we’ll help you to achieve them as quickly as possible.
The SIGNiX SIGNOLOGY solution together with the appropriate, expert guidance will enable you to make your project a success. We have a friendly requirements checklist, project template, and an ROI calculator that will minimize the amount of time and effort required by you and your internal resources to get the definitive answers on going digital.
When you’re ready to take the next step toward a digital future, our experienced team of business consultants and solution developers can help you through the following items:
- Build a detailed digital signature business case
- Understand the SIGNiX X-Factors, the selection criteria you can use to evaluate your digital signature requirements
- Ensure you don’t take avoidable risks for you and your customers with simplistic e-signature solutions that don’t have the necessary security and trust
- Assessment of the opportunities to integrate digital signatures into your business systems and process?
- Map out the pre and post digital signature workflows
- Get started as quickly as possible with the easiest to use digital signature in the marketplace
Fill out this form to get your project started right!
Posted on Tue, Aug 03, 2010
The decision to go paperless is by far the easiest part of the whole process. The actual act of becoming
paperless is a long process and should be planned in advance. At the outset, it seems impossible, but with some planning it can be a much smoother process. After the initial planning the the most important thing you can do is take Action! How do you attack this project? A little bit at a time.
Come up with a clearly written out schedule and stick to it. Measure it by either amount of files scanned in a day or number of hours spent scanning during the course of the day. Set aside one hour a day scanning. It sometimes ends up taking more time than we expect but in the end makes a huge difference. The point is to get started and to chip away at the monster a little bit everyday.
One misconception that many people have when starting out is that just opening a file and throwing it in the scanner is all that needs to be done. Scanning files and using less paper is just the beginning. In order to reduce further paperwork use digital signatures. In medical, financial, real estate, and government offices, often times documents have to be signed multiple times maning many pages are printed and usually several copies. Using a digital signature in these cases will greatly reduce paper as well as postage, paper and employee costs that are associated with such processes.
The Benefits of Using A Digital Signature Solution: * Signer Authenticity
* Reduced Processing Time
* Reduced Operational Costs
* Security and Confidentiality for Documents and Data
* Enhanced Process Efficiency and Optimization
* Speedy Decision-making and Approval Process
* Non-repudiation and Integrity
When people think of a
paperless office, they usually focus on how to store documents in a digital form. This is important, but it misses the real point of going paperless. The real benefit comes from creating documents in way that they are digital for the entire lifetime. Once a document gets printed out, you’ve broken the paperless life cycle.
Going Green is an opportunity to innovate and help the environment.
Posted on Thu, Jul 29, 2010
The Vicious Circle
Your output is a critical customer touch point that allows you to complete sales and communicate in a compliant manner important documents. You can’t adjust your output to respond to customer expectations and marketplace demands with an inflexible infrastructure. Manual processes can cause each stage of production—data creation, formatting, printing, finishing and mailing—to be disconnected from the next, requiring manual administration that is prone to error and inefficiency. Many organizations have output systems that lack the flexibility, scalability and resilience to adapt to changing demands. There needs to be a better way.
Many companies turned to Automated Document Facrtory solutions. Automated Document Factory (ADF) solutions are designed to be vendor-neutral, closed-loop systems that can automate and control your entire print and mail operation.
With an ADF solution you can:
* Make the best use of every dollar you spend on mailings
* Prove that every envelope is mailed with accurate customer information
* Maximize throughput and asset utilization at one or more sites with centralized management
* Improve mailroom integrity
* Lower postage costs
* Achieve comprehensive output management
Yet, this still does not solve the issue as well as a digital signature solution can. With a digital signature solution you can sign with confidence as ell as eliminate costly overhead.
SIGNiX MyDox empowers decision makers and users to access any print form, document or business communication, and approve steps in pivotal business processes in a manner that is secure, auditable and compliant.
One of the most powerful capabilities built into MyDox is the ability to easily and seamlessly capture any paper forms and documents and connect them to processes that may already be active. For users, this means they have the ability to convert paper forms to electronic forms. In situations where a wet signature is required or where federal or state government mandates require both options (paper and electronic forms) to be offered to consumers.
Business Focus
Gain valuable time and focus on customers through internal and external business process, not paper documents.
Speed
Enhance productivity and efficiency with straight-through electronic document workflow and increase speed of sales.
Security
Trusted tamper-proof documents through authentication, verification and certification.
Cost Reduction
Savings comes fast and easy with cost prevention from traditional paper where customers have calculated double-digit savings.
Profitability Improvement
Digital signatures results in attractive paybacks on the business and customer side.
Lean
Elimination of duplication of efforts, old practices and processes, the manual physical world.
Green Effect
Reduce dependency on paper through digital signatures with a green workflow, an asset that promotes corporate responsibility.
Digitaly signed documents, contracts, forms and business communications are critical to your business operations. They provide a lasting record of decisions taken by your organization and agreements with your customers, partners and suppliers. And they also can clearly demonstrate your organization’s compliance with various laws and regulations.
When moving the signing processes online, it’s imperative that your electronic records provide the same, if not greater, compliance and auditability than what you have with pen and paper or even simple click wrap e-signatures.
Posted on Fri, Jul 23, 2010
Does it seem like the cost of a postage stamp just went up? That’s because it did: Last year, the Postal Service last increased the price of a first-class stamp to 44 cents, up from 42 cents in 2009. Yesterday the Postal Service met to discuss a new rate increase and they have agreed that it’s time to increase rates once again. Technically, the law prohibits a price increase that’s greater than the rate of inflation, which for the last year has been 0.9 percent. But under “unusual circumstances,” the Postal Service can sidestep the law and increase postage rates by more, which is what they plan on doing.
Why is the post office increasing rates greater than the rate of inflation? “The Postal Service faces a serious risk of financial insolvency,” postal vice president Stephen M. Kearney said. The post office lost $3.8 billion last year, despite cutting 40,000 full-time positions and making other reductions, and Kearney said it is facing a $7 billion loss for this year and the same for fiscal 2011, which begins in October. The rate increase would bring in $2.5 billion, meaning there still would be a large loss for next year.
How Much and When Rates Will Increase
5% Increase. A first-class stamp will go up 2 cent from 44 to 46 cents. While your average letter will be going up a few cents, everything else is increasing as well. Priority mail, express mail, addtional first class postage, media mail, and so on. Across the board, most services will see about a 5% increase. One noticeable increase comes to the mailing of periodicals. Those mailings are slated to see a whopping 8% increase. The new rates still need to be approved, but with almost certainty they will be, and then the new rates will take effect on January 2, 2011.
How This Will Affect You
It effects you whether print or email! You don’t send letters and use email instead, you pay all of your bills online, and the increase won’t really matter to you. It’s true that an extra two cents for a stamp isn’t going to break the bank for most people who only mail a handful of items a year, but these postage increases don’t stop there and even if you don’t mail anything these days you may still feel the pinch.
Think about the companies that rely on the postal service to ship their products and communications to consumers. What does a 5% increase in postage mean to a company that already spends tens of millions of dollars a year on postage?
Just one example - Netflix. Their core business model resolves around sending you movies in the mail. In fact, media mail, which Netflix mailings fall under, is slated to get a 7% increase. This would end up costing Netflix upwards of $50 million more on shipping costs in 2011. That’s on top of the already hundreds of millions being spent on shipping.
- What About Less Service?
Five-day delivery. Despite lower mail volumes and reduced revenues, the USPS network must support an additional one to two million new addresses each year. In order to maintain universal mail delivery, the USPS would like to eliminate in-home delivery on Saturday (the lowest volume day). Such a move would require Congressional action.
How To Protect Your Company & Budget?
Digital signatures can help reduce 50% of your paper based, mailed contracts, forms and business communications. These signature required documents will move faster both internally and externally to speed the velocity of business!
Posted on Wed, Jul 21, 2010
Digital signatures are quickly replacing handwritten signatures in organizations from many different industries. Professionals in industries such as the health care, real estate, financial, insurance & government agencies understand that time is money and every minute spent waiting for a signature can cost valuable revenue. A manual process can add days to a transaction and require costly resources to complete.
There has been a great interest within several industries for utilizing digital signatures to improve efficiency all while reducing costs, saving time, eliminating delays and better serving customers.
There are many companies that provide electronic signature forms, but not all services are standardized. Below are 10 important factors to consider when choosing a Digital Signature
Solution (electronic signature) for your organization.
1. Hosted Digital Signature
2. 3 in 1 Registration, Certificate & Time Stamp Authority
3. Real Time Independent Identity Authentication
4. Broadly Trusted Signature by Adobe & Microsoft
5. Non-Repudiation
6. Portable
7. Independent
8. Hardware-Based Encryption - FIPS Level 3
9. Patented Protection of Signing Credentials
10. Enterprise Application Integration
SIGNiX has the XFactor solution which offers the security and comfort of superior non-repudiation – meaning that a party in a dispute cannot refute the integrity of a digitally signed document. Digital signatures are based on public key cryptography which allows you to know, without question, if a document has been modified.
Posted on Thu, Jul 15, 2010
Rapidly Growing SIGNiX Appoints Former Bowe Bell+Howell Executive as Vice President of Business Development
CHATTANOOGA, TN, JULY 15, 2010 - SIGNiX, the leading SaaS digital signature solution, today announced that is has named John Lombard to the position of vice president of business development. Lombard brings over 25 years of extensive global management, business development and sales experience. In his new role at SIGNiX, Lombard will be responsible for expanding SIGNiX’s global strategic business development initiatives.
“This appointment signifies SIGNiX’s strong commitment to further expand its global presence, as well as strengthen the brand and presence worldwide. Lombard has a deep understanding and expertise in print and online business communications and the on-demand software space, and we’re pleased to add a widely respected executive of his caliber to our already deep executive team,” said Jay Jumper, CEO of SIGNiX. “His proven success and skill set will be critical as we continue to expand our customer base and partners and accelerate market growth.”
Industry veteran Lombard brings over two decades of management experience. Prior to joining SIGNiX, Lombard was the president of Bowe Bell+Howell, a market leader in complex document processing equipment, software and services for the transactional billing, credit card and production mail industry. “In just one click, SIGNiX automates the entire digital signature process I’m excited to join the company at such a pivotal time, and look forward to contributing to SIGNiX’s growth and continued success across multiple markets,” said Lombard.